Privacy Policy

Scope.

All data subjects whose personal data is collected, in line with the requirements of the GDPR.

Responsibilities.

1. The Data Protection Officer (Stuart Bailey) / GDPR Owner (Stuart Bailey) is responsible for ensuring that this notice is made available to data subjects prior to ProBolt Fasteners Ltd (Pro-Bolt) collecting/processing their personal data.

2. All Employees/Staff of ProBolt Fasteners Ltd who interact with data subjects are responsible for ensuring that this notice is drawn to the data subject’s attention and their consent to the processing of their data is secured.

Privacy notice.

Whether you are looking to rebuild a bike, reduce unsprung weight on a track day bike or customise your Streetfighter, Sports Bike, Superbike or Offroader we can support your project. As well as supplying fasteners to individual riders we supply race teams in MotoGP™, Moto2™ & Moto3™. Outside the paddocks Pro-Bolt fasteners are used on racing yachts, Forumla1 cars and drones and also by specialist car manufacturers, the aerospace and sub-marine sectors. Our products are available in Aluminium, Stainless Steel and Titanium with each material offering its own benefits and strengths, depending on the application.

Pro-Bolt is a family run business, based in the heart of England but our customers are global and include people and companies who demand the best such as the World and British Superbike Teams, chassis builders Suter Racing Technology in Moto 2. With a customer base that includes Ten-Kate Honda Racing, Gresini racing, Team Estrella Galicia 0,0 Marc VDS, Team SKY VR46, Pons Racing, Indemitsu, Aspar, Bournemouth Kawasaki, Padgetts Honda, Seat Sport, Walt Disney (Signage Fasteners) and Lotus Cars you can have confidence in the quality of product & service you will receive.

Our Data Protection Officer (Stuart Bailey) can be contacted directly here:

• stuart.bailey@pro-bolt.com

• 01684 851940

The personal data we would like to collect from/process on you is:

The personal data we collect will be used for the following purposes:

• To process any orders that you make by using our websites, or over the telephone. If we don’t collect your personal data during checkout, we won’t be able to process your order and comply with our legal obligations.

• To respond to your queries, refund requests and complaints. Handling the information you sent enables us to respond. We may also keep a record of these to inform any future communication with us and to demonstrate how we communicated with you throughout. We do this on the basis of our contractual obligations to you, our legal obligations and our legitimate interests in providing you with the best service and understanding how we can improve our service based on your experience.

• To process payments and to prevent fraudulent transactions. We do this on the basis of our legitimate business interests. This also helps to protect our customers from fraud.

• To protect our business and your account from fraud and other illegal activities. This includes using your personal data to maintain, update and safeguard your account. We’ll also monitor your browsing activity with us to quickly identify and resolve any problems and protect the integrity of our websites. We’ll do all of this as part of our legitimate interest.

• With your consent, we will use your personal data, preferences and details of your transactions to keep you informed by email, web, text, telephone about relevant products and services including tailored special offers, discounts, promotions, events, competitions and so on.

• To comply with our contractual or legal obligations to share data with law enforcement.

Our legal basis for processing for the personal data:

• The pursuit of our legitimate interests (as set out below);

• The purposes of complying with our duties and exercising our rights under a contract for the sale of goods to a customer; or

• Complying with our legal obligations.

• In general, we only rely on consent as a legal basis for processing personal data in relation to sending direct marketing communications to customers via email or text message.

• Customers have the right to withdraw consent at any time. Where consent is the only legal basis for processing, we will cease to process data after consent is withdrawn.

Any legitimate interests pursued by us, or third parties we use, are as follows:

• Selling and supplying goods and services to our customers;

• Protecting customers, employees and other individuals and maintaining their safety, health and welfare;

• Promoting, marketing and advertising our products and services;

• Sending promotional communications which are relevant and tailored to individual customers;

• Understanding our customers’ behaviour, activities, preferences, and needs;

• Improving existing products and services and developing new products and services;

• Complying with our legal and regulatory obligations;

• Preventing, investigating and detecting crime, fraud or anti-social behaviour and prosecuting offenders, including working with law enforcement agencies;

• Handling customer contacts, queries, complaints or disputes;

• Protecting ProBolt Fasteners Ltd, its employees and customers, by taking appropriate legal action against third parties who have committed criminal acts or are in breach of legal obligations to ProBolt Fasteners Ltd;

• Effectively handling any legal claims or regulatory enforcement actions taken against ProBolt Fasteners Ltd; and

• Fulfilling our duties to our customers and colleagues.

Consent.

By consenting to this privacy notice you are giving us permission to process your personal data specifically for the purposes identified.

Consent is required for ProBolt Fasteners Ltd to process both personal data, but it must be explicitly given. Where we are asking you for sensitive personal data we will always tell you why and how the information will be used.

You may withdraw consent at any time.

Disclosure.

ProBolt Fasteners Ltd will not pass on your personal data to third parties.

Retention period.

ProBolt Fasteners Ltd will process personal data for and keep it for as long as is necessary for the purpose for which it was collected.

Your rights as a data subject.

At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:

• Right of access – you have the right to request a copy of the information that we hold about you.

• Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.

• Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.

• Right to restriction of processing – where certain conditions apply to have a right to restrict the processing.

• Right of portability – you have the right to have the data we hold about you transferred to another organisation.

• Right to object – you have the right to object to certain types of processing such as direct marketing.

• Right to object to automated processing, including profiling – you also have the right to be subject to the legal effects of automated processing or profiling.

• Right to judicial review: in the event that ProBolt Fasteners Ltd refuses your request under rights of access, we will provide you with a reason as to why. You have the right to complain as outlined in clause 8 below.

All of the above requests will be forwarded on should there be a third party involved (as stated in 6 above) in the processing of your personal data.

Complaints.

In the event that you wish to make a complaint about how your personal data is being processed by ProBolt Fasteners Ltd (or third parties as described in 3.4 above), or how your complaint has been handled, you have the right to lodge a complaint directly with the supervisory authority and ProBolt Fasteners Ltd’s data protection representatives Data Protection Officer (Stuart Bailey) / GDPR Owner (Stuart Bailey).

The details for each of these contacts are:

Online privacy statement.

1. Personal data.

   Under the EU’s General Data Protection Regulation (GDPR) personal data is defined as:

   • “any information relating to an identified or identifiable natural person ('data subject'); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”.

2. How we use your information.

   This privacy notice tells you how we, ProBolt Fasteners Ltd, will collect and use your personal data.

3. Why does ProBolt Fasteners Ltd need to collect and store personal data?

   In order for us to provide you with a service we need to collect personal data for correspondence purposes and/or detailed service provision. In any event, we are committed to ensuring that the information we collect and use is appropriate for this purpose, and does not constitute an invasion of your privacy.

   In terms of being contacted for marketing purposes ProBolt Fasteners Ltd would contact you for additional consent.

4. Will ProBolt Fasteners Ltd share my personal data with anyone else?

   We will not pass your personal data on to third-party service providers.

   If we wish to pass your sensitive personal data onto a third party we will only do so once we have obtained your consent, unless we are legally required to do otherwise.

5. How will ProBolt Fasteners Ltd use the personal data it collects about me?

   ProBolt Fasteners Ltd will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulation (GDPR). We will endeavour to keep your information accurate and up to date, and not keep it for longer than is necessary.
   
   ProBolt Fasteners Ltd is required to retain information in accordance with the law, such as information needed for income tax and audit purposes. How long certain kinds of personal data should be kept may also be governed by specific business-sector requirements and agreed practices. Personal data may be held in addition to these periods depending on individual business needs.

6. Under what circumstances will ProBolt Fasteners Ltd contact me?

   Our aim is not to be intrusive, and we undertake not to ask irrelevant or unnecessary questions. Moreover, the information you provide will be subject to rigorous measures and procedures to minimise the risk of unauthorised access or disclosure.

7. Can I find out the personal data that the organisation holds about me?

   ProBolt Fasteners Ltd at your request can confirm what information we hold about you and how it is processed. If ProBolt Fasteners Ltd does hold personal data about you, you can request the following information:

   • Identity and the contact details of the person or organisation that has determined how and why to process your data. In some cases, this will be a representative in the EU.

   • Contact details of the data protection officer, where applicable.

   • The purpose of the processing as well as the legal basis for processing.

   • If the processing is based on the legitimate interests of ProBolt Fasteners Ltd or a third party, information about those interests.

   • The categories of personal data collected, stored and processed.

   • Recipient(s) or categories of recipients that the data is/will be disclosed to.

   • If we intend to transfer the personal data to a third country or international organisation, information about how we ensure this is done securely. The EU has approved sending personal data to some countries because they meet a minimum standard of data protection. In other cases, we will ensure there are specific measures in place to secure your information.

   • How long the data will be stored.

   • Details of your rights to correct, erase, restrict or object to such processing.

   • Information about your right to withdraw consent at any time.

   • How to lodge a complaint with the supervisory authority.

   • Whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether you are obliged to provide the personal data and the possible consequences of failing to provide such data.

   • The source of personal data if it wasn’t collected directly from you.

   • Any details and information of automated decision making, such as profiling, and any meaningful information about the logic involved, as well as the significance and expected consequences of such processing.

8. What forms of ID will I need to provide in order to access this?

   ProBolt Fasteners Ltd accepts the following forms of ID when information on your personal data is requested:

   • Passport,

   • Driving licence,

   • Birth certificate,

   • Utility bill (from last 3 months),

   • etc.

9. Contact details of the Data Protection Officer:

   	Data Protection Officer / GDPR Owner
   Contact Name:	Stuart Bailey
   Address line 1:	ProBolt Fasteners Ltd
   Address line 2:	Unit 9d
   Address line 3:	Delta Drive Industrial Estate
   Address line 4:	Tewkesbury
   Address line 5:	Glos GL20 8HB
   Email:	stuart.bailey@pro-bolt.com
   Telephone:	01684 854981